Quality Records Control

Quality Records Control or Control of all Quality Records such as corrective action reports, engineering change requests, internal audits, contract reviews and customer complaints. The Quality Records Control module contains databases used to control all documents related to quality in every organization as per the standards.

In this section we are describing briefly how the quality system records, including pertinent subcontractor records, are controlled and maintained to provide evidence of conformance to requirements and the effective operation of the quality management system by way of Quality Records Control.

Maintain records in Quality Records Control:

• The identification, collection, indexing, access, filing, storage, maintenance and retention times are defined in the quality records master list.
• The defined minimum retention periods for Quality Records have been defined by departmental authorities taking into consideration statutory & regulatory requirements. Records may be retained longer than the minimum retention period at the discretion of the relevant authority.
• Quality records are stored in hard-copy; electronic media or other suitable forms as uniquely appropriate.

Provide suitable storage environment while Quality Records Control:

• Quality Records Control are stored in environments to protect them form damage, abuse, loss or alteration.  They are maintained in a manner to be readily retrievable and to ensure future legibility & identification.
• Quality Records Control may be transferred to longer term storage locations when appropriate and are suitably boxed, labeled and stored in a manner that continues to protect their condition, identification and future accessibility.

Define disposition methods while Quality Records Control:

• Hard-copy records & electronic media are destroyed by personnel assigned by the approval authority or by a third-party vendor as uniquely appropriate.
• Records are not destroyed or dispositioned until the defined minimum retention period has passed.